Strategic personnel planning takes time. Have you thought about outsourcing the personnel administration for temporary employees?
From strategic personnel planning to simple flexible employment
Change happens all the time. However, in recent years it seems to have gained momentum: the speed of change is unprecedented. Global warming, changing geopolitical forces, economic uncertainty due to a pandemic or war in our backyard, growing competition, digitalization, …
The labour market is equally affected by a perfect storm of scarcity and a mismatch, resulting in unfilled vacancies, (30,627 new vacancies were reported to VDAB in April 2022), a long list of bottleneck occupations, a growing number of employees who drop out due to illness or burnout, a large group of inactive people, and too little investment and participation to future-proof knowledge and competencies.
No doubt there are other trends that specifically impact your business environment and operations.
Dealing with change is more than ever the basis for future success. How do you address this in terms of the human factor in your business? Strategic workforce planning offers a solution.
The significance of strategic personnel planning
Strategic personnel planning creates a link between the human factor and your business strategy. You make a connection between your strategy and the desired composition of your workforce in your future organization, department or team. You get an insight into the people working for you now and the optimum future staffing levels required to achieve your goals. Obviously, this planning not only involves FTEs, but also focuses on whether competencies are future-proof. This will highlight mismatches and bottlenecks to ensure that you can take timely action in your personnel management and planning.
Strategic personnel planning makes your business or organization agile and performance focused and allows you to respond in a smarter and more effective manner.
Strategic personnel planning as a tool consequently helps you define the workforce you will need in the future.
From strategic personnel planning to capacity planning
If your long-term approach based on your strategic personnel planning is clear, your next step will involve an exercise focused on the available and required labour capacity for the year ahead. This plan will highlight gaps (or surpluses) in occupancy. You actually visualize busy or specifically less busy periods. This insight into capacity will enable you to anticipate workloads and employee requirements in a substantiated and timely manner, i.e. by taking targeted action with respect to your employment organization and staffing levels. For example, recruitment, leave and work arrangements, as well as the organisation of your adaptable workforce or employees who can be deployed in a flexible manner.
Flexible employment as a solution to your operational planning
Flexible employees offer the optimum approach to filling staff shortages at peak times and implementing your operational planning. These temporary ‘extra hands’ can be deployed using various contract types:
- For example, students are generally employed in all sectors on the basis of student contracts. The current trend is for them to prefer a job that is closely related to their education. A smart tactic, because this way both the student and the company are fully committed to developing future work skills.
- The flexi-job statute enables employers to hire flexible assistance in a cost-effective manner. The statute was introduced in the hospitality sector in December 2015 but has been extended to include trade sectors, hairdressing and beauty care since 2018. It also provides an opportunity to put retirees to work. Would you like to find out more about the possibilities of this statute? If so, take a look at this white paper.
- The agricultural and horticultural (vegetable, flower and fruit growing) sectors have a specific regulation for seasonal workers. These (international) workers can be deployed on a daily basis as needed.
- Temporary blue and white-collar workers can of course be hired on the basis of a temporary employment contract.
A payroll partner for flexible employment
From strategic personnel planning to operational planning, personnel planning requires considerable effort and is time-consuming. Have you considered outsourcing the personnel administration for temporary employees?
Update-pro, a payroll management company for temporary workers, will come ‘to the rescue’ in terms of both legal and administrative matters.
We will enrol your pool of students, flexi-job workers, white and blue-collar workers with accuracy, flexibility and simplicity using temporary contracts. We can legally offer this flexibility because we are licensed as a temporary employment agency*. Your temporary employees will have a daily, weekly or monthly contract. Would you like to extend the employment? No problem. Would you like to shorten an employment contract? Again no problem!
When it comes to administration you can also rely on Update-pro. Using our planning tool you can enrol your new temporary employees at the click of just a few buttons, schedule your flexible employees and, where necessary, make (last-minute) adjustments to these schedules. Your employees will immediately be provided with a correct contract and will be fully compliant with all regulations (e.g. Dimona, employment regulations, industrial accident insurance, etc.). Update-pro will take care of it all on your behalf to ensure that you avoid potentially time-consuming errors.
Simplicity, flexibility and efficiency
Update-pro makes temporary employment easy
Having read this article you may think that we are a payroll partner who manages legal and administrative matters concerning your flexible employees on your behalf. And you are quite right, but we can offer so much more. Our advantageous cost structure and secure database provide even more benefits. Would you like to discover even more benefits of a partnership with Update-pro? Read more about it here.
Interested in finding out more? If so, book your appointment now!
*Contrary to traditional employment agencies, we are not involved in recruitment and selection, we support employers with the correct employment of their temporary workers.