How does online personnel planning for temporary and flexible employees work?
Scheduling your personnel planning for temporary employees in Excel? That is one option, when dealing with a limited number of colleagues and providing the person in charge of personnel planning doesn’t unexpectedly become ill, resulting in no one knowing where the relevant data can be found (oops, employees not notified, hours not recorded and not paid).
Why introduce digitization?
Digitization aims to optimize and automate operations.
In fact you are converting analogue data into digital data and enhancing specific processes with digital technologies. Digitization is all about speed and flexibility.
McKinsey & Company, the global management consulting firm, observed in a 2021 survey that COVID-19 accelerated digital transformation by seven years.
Remember the time when your wallet was packed with loyalty cards? Searching through them when you needed one, particularly with a long queue of people waiting behind you... Or when your desk was brimming with paper luncheon vouchers every month? You had to count them, tick them off and distribute them, making sure that everyone signed on the dot. Remember when vouchers were missing or kept in a cupboard past their expiry date? Does dealing with the personnel planning for temporary employees remind you of this? Fortunately, we now have digital solutions for these loyalty cards and luncheon vouchers.
Another typical example. Uber shook the taxi industry to its core, something that many taxi companies will not survive. Why? Obviously, it is a matter of high fares but above all, booking an "Uber" is so much faster and easier than the old system.
As a company it is consequently all about keeping up and innovating, adapting to rapidly changing markets and customer requirements. The company that does this best will ultimately win. Is your company one of these when it comes to the personnel management of temporary employees? It is 2022. Welcome online personnel planning!
4 indicators showing that it is time to introduce online personnel planning for your temporary employees
- Your personnel planning for permanent employees is running smoothly, but you have too little time to focus on a dedicated personnel planning for temporary and flexible employees (and we understand this because they always work on different days and at different times, … )
- You can’t see the wood for the trees any longer when it comes to your personnel administration system. You can’t remember when someone worked for you. Or that excellent performer, what was his name again?
- You prepare your personnel planning as you should, but unintentional errors or omissions always creep in (someone is not enrolled after all, communication goes wrong, …).
- You find that manually scheduling and monitoring your flexible staff takes up a lot of your time, and is consequently very expensive in terms of workload and time commitment.
Benefits of online personnel planning for the enrolment of temporary staff
Switching from an Excel personnel planning system to an online personnel administration system? This offers many advantages and we have listed the three main ones for your information. Would you like more relevant information? If so, please read our white paper.
Simplicity thanks to digitization
Enrolling an employee, drawing up a contract and paying their wages? Using an online personnel planning tool provided by a payroll management company for temporary employees will make this a straightforward process.
As the employer, you enter the flexible worker’s name and e-mail address into the online tool and confirm at the click of a button. Your new employee will receive a link to enter any necessary information. All you then have to do is enter your employee’s start date and the days they are expected to work. The payroll management company will then handle any necessary administration: ranging from a (daily, weekly or monthly) contract to the Dimona declaration, the calculation and payment of wages and any social documentation.
At the end of the week you will receive a summary of hours worked, which you then check, confirm or adjust. Following your approval, the payroll management company will send you a single comprehensive invoice.
Flexibility thanks to digitization
Being an employer, you may often find yourself in situations where it is critical to be able to act quickly with respect to your workforce. Online personnel planning will give you this flexibility. New employees can be registered in just a few clicks. Managing the planning for existing employees is done at the touch of a button. Changing the planning at the last minute? Not a problem! A few minutes after your adjustments your employee will receive his or her contract.
Cost-effective employment thanks to digitization
Digitization of the employment of your temporary employees will initially save time (and costs), giving you and your HR team extra time to focus on other issues that require attention. This service also provides a clear understanding of the cost of your temporary employees. An end to confusion: down to a euro cent, you will know the hourly rate for your temporary employees, your employer’s contributions, holiday pay and 13th month.
Hello, we are Update Pro
A payroll management company for temporary employees. Our online planning tool will enable you to manage your pool of temporary workers in a straightforward, flexible and efficient manner. You can enrol employees at the touch of a button, prepare timetables, adjust as needed and confirm hours worked. Schedules and briefings can also be shared.
“98% of our new clients use our online tool”
Is switching to an online personnel planning tool difficult? Not at all! Our tool is extremely user-friendly and structured in a logical manner. Plug and play! Do you have specific questions? You are not on your own. Your regular contact at Update Pro will help you over the phone.
Update Pro makes temporary employment straightforward
Having read this article you may consider us a potential partner who could support you with a digital planning tool for temporary employees. That is correct, but in addition to our digital tool for online personnel planning, our beneficial cost structure and protected database make us truly unique.
Would you like to find out more about the benefits we offer? We have listed them here for you to peruse.
Would you like to find out more about our online personnel planning tool? If so, why not get in touch now!