Want to use Excel to create a staffing schedule for your temporary employees? It works—as long as you’re dealing with a small number of colleagues. Or as long as the person in charge of staffing doesn’t unexpectedly call in sick, leaving everyone in the dark about where the data is stored (oops—employees aren’t informed, performance data isn’t reported, and they aren’t paid).
The goal of digitization is to optimize and automate work.
You’re essentially converting analog information into digital form and improving specific processes with digital technologies. Digitization is all about speed and flexibility.
COVID-19 accelerated the digital transformation by seven years, according to a 2021 study by the management consulting firm McKinsey & Company.
Do you remember when your wallet was full of loyalty cards? You’d have to dig through them whenever you needed one—which was especially fun when there was a long line behind you. Or when your desk was piled high with paper meal vouchers every month? You had to count them, check them off, distribute them, and make sure everyone signed them properly. Do you remember when meal vouchers went missing or sat in the cabinet past their expiration date? Do you experience these same feelings when you’re working on the staff schedule for your temporary employees? Fortunately, we now have digital solutions for those loyalty cards and meal vouchers.
Here’s another good example. Uber shook up the taxi industry, and many taxi companies aren’t surviving. Why? On the one hand, there are, of course, the high fares, but above all, just “hailing an Uber” is so much faster and easier than the old system.
As a business, it’s all about keeping up and innovating—adapting to rapidly changing markets and customer needs. The company that does this best wins. Are you that company when it comes to managing temporary employees? It’s 2022. Welcome to online workforce planning!
Switching from Excel-based staff scheduling to online HR management? That has plenty of advantages. We’ve listed the three most important ones for you. Would you like more relevant information? Then you can also read our white paper.
Simplicity Through Digitization
Registering an employee, drawing up a contract, and paying their wages? With an online staff scheduling tool from a payroll agency for temporary employees, this can be organized very easily.
As an employer, you enter the name and email address of the flexible employee in the online tool. You confirm with the click of a button. Your new employee will receive a link to fill out all the necessary information. All you need to do next is specify when your employee starts and on which days they will work. The payroll agency, in turn, handles all the administrative tasks: from a (daily, weekly, or monthly) contract to the Dimona declaration, calculating and paying wages, and preparing all social security documents.
At the end of the week, you’ll receive a summary of the hours worked, which you’ll review, confirm, or adjust. Once you’ve approved it, the payroll office will send you a single, easy-to-read invoice.
Flexibility Thanks to Digitization
As an employer, you often find yourself in situations where it’s crucial to be able to make quick adjustments to your staff schedule. With online staff scheduling, you enjoy this flexibility. You can register new employees in just a few clicks. Scheduling existing employees is as easy as pressing a button. Need to make a last-minute change to the schedule? No problem at all! Just a few minutes after you make your changes, your employee will receive their contract.
Cost-Effective Hiring Thanks to Digitization
By digitizing the hiring of temporary employees, you’ll save time (and money) right off the bat. This gives you and your HR team extra time to focus on other matters that require attention. This service also gives you clear insight into the costs associated with your temporary employees. No more guessing: you’ll know exactly how much your temporary employees cost you per hour—down to the eurocent—including employer contributions, vacation pay, and the 13th-month bonus.
A payroll office for temporary employees. With our online scheduling tool, you can manage your pool of temporary employees in a simple, flexible, and efficient way. You can register your employees with the click of a button, create work schedules, make adjustments as needed, and confirm hours worked. You can also share schedules and briefings.
“98% of our new customers use our online tool”
Is it hard to switch to an online staff scheduling tool? Not at all! Our tool is very user-friendly and logically structured. It’s plug-and-play! Do you have any questions? You’re not on your own. Your dedicated contact person at Update Pro is here to help you over the phone.
After reading this article, you might think we’re a partner who can support you with a digital scheduling tool for your flexible employees. That’s absolutely correct, but in addition to our digital tool for online workforce scheduling, our cost-effective pricing structure and secure database are what truly set us apart.
Want to learn about all our strengths? We've listed them here for you.
Interested in learning more about our online staff scheduling tool? Contact us today!
